States / ActionApps Bins
At any point, an Item in ActionApps can be in one (and only one) of the 3 states:
In ActionApps they are called bins, so we have Approved Bin, Holding Bin and Trash Bin.
The status of an item is determined by the numeric value in a special field status_code......
TIP: If you want to have a control over where a newly created item goes, use default value for functionality (Go to: Admin - Fields - Edit (status code) - Default.). the fields are numbered form 1 to 3, the numbers are
1 = approved 2 = holding bin 3 = trash bin
So, change the default value for the status_code..... field to 2 and the items will be posted directly into Holding Bin.
It is possible to display this field in the Input Form (possibly as selectbox), so the editors can decide where the item should go.
Automatic Expiration / Publishing
Any approved Item in ActionApps is always examined to find out whether it's either:
This status changes without an intervention, as the (system) time passes, like this
Pending Active Expired | | --------->|---------------------->|----------- | | \ \ \2.3. 2004 \18.4 2004 publish_date.... expiry_date.....
Most of the operations (e.g. displaying an index of items using index view will by default ignore items that are not evaluated as Active. That can be used for automatic expiration of old items. Similary, one can write articles (items) upfront and set the publish date to some date in future, although the situation when you use this feature is quite rare, compared to the auto expiry functionality.
~ToDo: How can one create a preview function, where editors can see what are they publishing, without actually publishing it
Other Approaches to Document Workflow
~ToDo: Using categories & profiles to create more sophisticated workflow