Document Flow

States / ActionApps Bins

At any point, an Item in ActionApps can be in one (and only one) of the 3 states:

• Approved
• Holding
• Trashed

In ActionApps they are called bins, so we have Approved Bin, Holding Bin and Trash Bin.

The status of an item is determined by the numeric value in a special field status_code......

TIP: If you want to have a control over where a newly created item goes, use default value for functionality (Go to: Admin - Fields - Edit (status code) - Default.). the fields are numbered form 1 to 3, the numbers are

1 = approved
2 = holding bin
3 = trash bin

So, change the default value for the status_code..... field to 2 and the items will be posted directly into Holding Bin.

It is possible to display this field in the Input Form (possibly as selectbox), so the editors can decide where the item should go.

Automatic Expiration / Publishing

Chronologicaly, any Item in ActionApps is either:

• Pending
• Active
• Expired

This status changes as the system time passes,

 Pending          Active             Expired 
          |                       |
--------->|---------------------->|----------- 
          |                       |
          \                       \
           \2.3. 2004              \18.4 2004
            publish_date....        expiry_date.....

In ActionApps they are called bins, respectively. We have Approved Bin, Holding Bin and Trash Bin.

The status of an item is determined by the numeric value in a special field status_code......

TIP: If you want to have a control over where a newly created item goes, use default value for functionality (Go to: Admin - Fields - Edit (status code) - Default.). the fields are numbered form 1 to 3, the numbers are

1 = approved
2 = holding bin
3 = trash bin

So, change the default value for the status_code..... field to 2 and the items will be posted directly into Holding Bin.

It is possible to display this field in the Input Form (possibly as selectbox), so the editors can decide where the item should go.